Norms & Procedure

• What is an Affiliated School / Academic Center?
• Functions & Responsibilities of the Affiliated School / Academic Center
• Essential criteria for affiliation
• Required number of learners
• Procedure for affiliation
• Proceedings for withdrawal of affiliation
• Assistance provided to affiliated centers

What is an Affiliated School / Academic Center?

In an Open and Distance Learning system, learners are largely self-directed and study using structured learning materials. However, human support remains essential for effective learning. To ensure accessibility and support, HSOBS affiliates existing schools and reputable organizations as Academic Centers.

These centers provide guidance, counseling, and logistical support to learners throughout their academic journey, from admission to successful completion of courses. Affiliated centers help HSOBS extend its reach and deliver educational services closer to the learners’ place of residence or work.

Functions & Responsibilities of Affiliated School / Academic Center

Academic Functions

• Act as Academic Centers providing access to open schooling.
• Guide learners during admission processes.
• Organize orientation programmes for learners.
• Arrange training for teachers and staff involved in HSOBS activities.
• Conduct Personal Contact Programmes (PCPs) on weekends or holidays.
• Organize interactive sessions to sustain learner motivation.
• Arrange practical classes and laboratory facilities where required.
• Provide library facilities for academic reference.
• Provide audio-visual learning support facilities.
• Evaluate Tutor Marked Assignments (TMAs) regularly and submit results.
• Provide academic guidance and motivation to learners.
• Prepare learners for examinations.
• Function as examination centers when required.
• Provide feedback to HSOBS regarding academic improvements.

Administrative Functions

• Publicize HSOBS courses and programmes.
• Distribute prospectuses to prospective learners.
• Register and enroll learners according to HSOBS guidelines.
• Receive admission fees through approved modes.
• Maintain joint bank accounts for financial transactions.
• Maintain records of admissions and documentation.
• Receive and distribute study materials without service charges.
• Issue identity cards to learners.
• Collect examination fees and remit to HSOBS.
• Issue receipts for payments.
• Maintain stock records of materials and equipment.
• Issue date sheets, mark sheets, and certificates.
• Maintain attendance records for PCPs.
• Act as examination centers as required.
• Maintain a dedicated notice board for HSOBS information.
• Display affiliation details publicly at the center.
• Maintain liaison between HSOBS and learners.